New Starter Forms

Personal

Full legal name * Preferred name Home address * Postcode * Mobile number * Email address * Team Hub sign-in email Only if it is different from the email above Date of birth * National Insurance number On a payslip, P60 or a letter from HMRC. Leave it blank if you do not have one yet. It does not prove your right to work on its own.

Next of kin and emergency contact

Name * Relationship to you * Phone number * Alternative number Anything we must know in an emergency

Payroll

So you get paid on time. These go to payroll only. Your bank details are not shown back to you once saved.

Bank name Sort code * Account number * Name on the account *

Do you have a P45 from your last job? * Yes — I'll bring it No — I'll answer the starter questions below

Workplace pension

By law, most employees are automatically enrolled in a workplace pension. We use Nest. When you qualify, a small part of your pay goes in, your employer adds to it, and the government adds tax relief. You can find out more at nestpensions.org.uk, and you can opt out later if you wish.

I have read this information about automatic enrolment into the workplace pension

Student loans

Do you have a student or postgraduate loan? * Yes No

Right to work

By law we must check that you can work in the UK before your first shift. Choose the one that applies to you.

Which of these applies to you? * A British or Irish passport (or an Irish passport card) A Home Office share code (for example an eVisa, EU Settlement Scheme status, or if you used to have a biometric residence permit or card) Neither: I have other documents

Anything you upload is stored securely in your HR record and only people cleared to see HR records can open it.

Food hygiene certificate

Chefs and kitchen staff. Optional: you can bring it on your first day instead.

Your food hygiene level

Certificate photo

Uniform

We don’t always provide uniform. If we do, please tell us your sizes so we have them ready. All of these are optional.

T-shirt or polo Fleece or jumper Chef jacket Kitchen roles only Trousers If they are part of your uniform

Health and safety at work

This whole step is health information. It is special-category data. It is stored only in the HR health record and is seen only by people cleared for HR health information, never by the rota, payroll or Team Hub. You may answer "prefer not to say" where it is offered.

Dietary needs and allergies

Optional. Anything we should know for staff meals and kitchen safety. It is kept with your health information and seen only by people cleared to see it.

Dietary needs or allergies

Pregnancy and new parents

Are you pregnant, or have you recently had a baby or are you breastfeeding? No Yes Prefer not to say

I would like a chat about a risk assessment for my work

Adjustments you would like

Uniform or PPE — size, footwear, gloves Written instructions or a slower training pace Shift pattern — appointments, fatigue Breaks, hydration or snacks for medical reasons Accessibility — stairs, parking, lighting, hearing or vision Something else Details

For your privacy, health answers you gave earlier are saved but not shown again if you come back. Leave them blank to keep what you gave, or answer again to change them.

How we contact you

We use these for your rota, shift changes, payslips and anything urgent.

Email is always used. It cannot be switched off.

WhatsApp messages to your mobile Yes, keep WhatsApp on No, switch WhatsApp off

Text messages (SMS) to your mobile Yes, keep text messages on No, switch text messages off

We strongly prefer you keep them on. It is how we reach you quickly about shifts. You can change your mind later by telling us.

Policies to read and tick

Tap a policy to read it (it opens in a new page), then tick the box.

I have read the Sickness Absence Policy. I know I report sickness on the Team Hub sickness form first, then phone Oliver (bar and kitchen) or Nikki (housekeeping), then Matthew if there’s no answer.
I have read the Drugs and Alcohol Policy.
I have read the Anti-Harassment and Sexual Harassment Policy.
I have read the Equality, Diversity and Inclusion Policy.

Declaration and signature

The information I have given is accurate to the best of my knowledge. I understand it will be held confidentially and used only for the purposes described, and I will tell the business if my circumstances change.

I confirm the above *

Once sent, your answers are locked. If something needs changing afterwards, tell us.

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Welcome — a few details before you start